SECTION 1. PREPARATION			Completed By (Initials)	Supporting Documentation	Notes
Note:		Much of this section may be completed at the Partnership prior to the visit.
a.	Review copy of Direct Service Provider (DSP) contract, including full activity description, budget and budget narrative, and any revisions and amendments. Also, compare the DSP’s contract activity description (CAD) to the LP’s CAD in contract with NCPC for consistency.
b.	Notify DSP contract administrator, in writing, of date(s) of monitoring visit and request any documentation that may be completed prior to the visit.
c.	Notify Partnership staff of scheduled monitoring visit and inquire regarding any known issues/concerns.
d.	If the DSP administers a grant program, request samples of copies of key grant documents, such as policies and procedures, announcement letters, applications, denial/award letters, grant recipient lists, grant agreements, schedule of year-to-date grant payments. Compare information to CAD for consistency.
e.	Review prior monitoring reports for issues which required follow up.
f.	Review most recent evaluation report(s).

SECTION 1. PREPARATION (continued)			Completed By (Initials)	Supporting Documentation	Notes
g.	If the DSP has an annual audit, obtain a copy of its most recent audit report. Review the audit report to determine if any weaknesses in internal controls are noted that are related to the Smart Start contract.
h.	Review most recent Financial Status Report (FSR) on file (make copy for workpapers). Calculate cash-on-hand amount as of the most recent reimbursement request and determine whether it exceeds contract limits (but not to exceed 60 days).
i.		Prepare schedule for the current fiscal year of MONTHLY expenditures by line item as reported on the DSP's FSRs. Highlight amounts that vary significantly from month to month.
j.		Review the DSP files at the Partnership to determine that all reports the DSP is required to file have been filed within required reporting periods and contained required information. Document any reporting exceptions noted.
k.		If applicable, update the schedule of DSP property and equipment purchases of $500 or more (each item) since the beginning of the fiscal year.

SECTION 1. PREPARATION (continued)		Completed By (Initials)	Supporting Documentation	Notes
l.	Obtain copies of DSP policies and procedures for key financial processes, such as cash disbursements and cash receipts applicable to the Smart Start contract. Review on-site if copies cannot be obtained prior to the visit.
m.	Document whether the DSP is required to have fidelity bonding (i.e., employee dishonesty bond) coverage ($100,000+ budget). If required, include a copy of the bond declaration page in the workpapers.
n.	Discuss with the DSP any issues noted during preparation and document DSP’s explanations.
o.	Discuss with the DSP any internal control weaknesses (i.e., audit “findings”) noted in the review of audit reports applicable to the Smart Start contract and document DSP’s explanations.
p.	Based on the expenditure schedule prepared, discuss with the DSP the reasons for any unusual fluctuations and document DSP’s explanations.
q.	If the cash-on-hand calculation reflected amounts of cash-on-hand in excess of contract limits, address the issue and document final resolution.

SECTION 2. COMPLIANCE WITH CONTRACT ACTITIVY DESCRIPTION		Completed By (Initials)	Supporting Documentation	Notes
	Note: The Program Monitoring Coordinator is responsible for monitoring Contract Activity Description. A final report is furnished to the Fiscal Monitoring Coordinator.		R&D Department	Report Furnished In Compliance Recommended Practices Reportable Issues

SECTION 3. GRANTS ADMINISTRATION			Completed By	Supporting Documentation
a.	Note: The Program Monitoring Coordinator is responsible for reviewing Grants Administration for programmatic issues. A final report is furnished to the Fiscal Monitoring Coordinator.			R&D Department	Notes Not Applicable In Compliance Recommended Practices Reportable Issues
b.	Fiscal Monitoring Coordinator is responsible for reviewing the following Grants Administration financial issues:				Notes Not Applicable In Compliance Recommended Practices Reportable Issues
	1.	Compare the schedule of grant recipients obtained in Section 1 to the list of grants awarded and paid.
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